Yes, you can send holiday gift cards to employees in bulk: one spreadsheet, one funded order and one send date can reach your entire staff, whether they sit in one office or in several countries. The catch is that the decisions come before the upload, so settle the card, the countries, the funding and the date first.
Picture the version of this job done by hand. It’s the second week of December, you have a spreadsheet of 300 names, and every employee needs an email with a gift card and a short thank-you. Copy, paste, repeat, and hope nobody gets the wrong card.
A bulk send works more like a holiday card mail merge. You write the message once, hand over the address list and let the system do the addressing. Everything below is about getting that list, that message and the funding right before you press send.
You place one order and put every recipient in it. In a Giftronaut one-time order, you upload a spreadsheet of recipients, choose one amount for everyone or a different amount for each person, and either send right away or schedule a date and time. Every Giftronaut order is prepaid, so your account needs enough funds before you can place it.
That’s one of three ways to send, and the right one depends on who delivers the message:
| Way to send | Best for | How employees get it |
|---|---|---|
| One-time order | A defined list of recipients you have now, like your holiday staff list | Giftronaut emails each person with your template and message |
| Reward links | Teams that deliver through their own tools, such as Slack, SMS or a CRM | You download one unique link per reward and send it yourself |
| Smart Order | Recurring dates, like birthdays and work anniversaries | Giftronaut sends each reward on its scheduled date |
For most holiday sends, the one-time order fits: you want us to handle the email, and you’re sending once. Reward links suit teams that would rather deliver through their own channel, and they don’t need recipient details at order time. The feature has to be switched on for your account first, by your account rep or support. Treat each link like a password: if one gets shared widely, the first person to redeem it uses up the reward. Our guide to reward link or email delivery for a holiday program compares the two side by side.
One honest limit: our Help Center describes the one-time order as suited to small and medium lists. If your staff is very large, ask your account rep or support how they’d set up the send before you build the spreadsheet.
Still deciding what to give? Our employee holiday gifts page is a good place to start.
Create a free Giftronaut account, add funds and upload your recipient list to place your first bulk order.
If your staff is in more than one country, send a Choice Card. Each employee selects their country, currency and brand when they redeem, so you don’t have to sort recipients by location first. A Branded Card is the better pick only when the brand itself is the point, like a partnership or a vendor your finance team has already approved.
The reason comes down to how gift cards work: a card issued for one country can’t be redeemed in another, even when the brand is the same. About 98% of Giftronaut’s roughly 4,300 products are tied to exactly one country, so an Amazon.co.uk card can’t be redeemed on Amazon.com. A branded send to a mixed team means picking a card for each country and splitting your list to match.
A Choice Card skips that sorting, and recipients can split the value across brands, say part Amazon and part Uber. It’s also what most senders choose: rewards where recipients pick their own brand account for 82% of Giftronaut recipients (Giftronaut data, September 2026). Your staff chooses from 4,300+ brands across 225 countries.
Seven steps, and most of the work happens in the first four. Here’s the order we’d follow for a holiday send:
Staff who read different languages? You can translate the subject and message into up to 5 languages per order, then set each recipient’s language in the spreadsheet. We limit AI translation to 20 per customer per day, and the language guide has the details.
Fund at least three business days before your send date if you’re paying by ACH, and earlier for a new account. An ACH transfer typically takes 2 to 3 business days to become available after your bank sends it, a wire takes 1 business day, and a credit card posts almost instantly during US business hours (up to 1 business day otherwise).
December is the worst month to leave this to the last day. Sending peaks then: in 2025, Giftronaut had 4.4 times more recipients in December than in the average month, and December alone accounted for 37% of the year’s recipients (Giftronaut data, 2025). If it’s your first order, the first deposit on a new business account is held while we verify the business, and most reviews finish within one business day. If your staff spans several time zones, our guide to planning the send across time zones and local holidays helps you pick the send time.
The method also changes the cost. Say you’re rewarding 500 employees with $50 each, a hypothetical $25,000 order. Paying by credit card adds a 3% processing fee, which is $750 here, while ACH and wire deposits carry no fee. A funding request starts at $100 and can go up to $100,000 as standard, with a higher limit available on request. For a larger campaign, see how to plan a funding request above $100,000.
To be fair, a card deposit is the right call if the send date is tomorrow. Just know what it costs.
Mostly small things: emails held by corporate filters, typos in the list and an order sent before anyone double-checked it. All three are cheaper to prevent than to fix after the send.
That last one deserves a quick calculation. Say 20 of your 500 $50 cards go unclaimed, which leaves $1,000 sitting there. With a 30-day window, you’d get $500 back. The trade-off is that everyone has 30 days instead of 180, which works for most people (95.6% of Giftronaut rewards are redeemed within 30 days, Giftronaut data, September 2026) and is rough on anyone on leave over the holidays.
A bulk holiday send takes more thought up front and almost none after. Decide the card, check the countries, fund early, test it, and let it go. Then open Order History a week later: 76.3% of Giftronaut rewards are redeemed within 7 days (Giftronaut data, September 2026), so day seven is when a quiet row in your list is worth a nudge. And if someone joins after the upload, here’s how to handle late additions to the recipient list.
Like any mail merge, the work is in the address list, not the stamping.
Book a demo to see how a bulk holiday send would work for your team.
Yes. A Giftronaut one-time order lets you upload a spreadsheet of recipients, set one amount for everyone or a different amount for each person, and send immediately or on a scheduled date, as long as your account is pre-funded. The same steps work for Christmas, New Year or any other holiday.
Yes. Turn on different amounts when you add recipients, and include each person’s amount in your spreadsheet. Each Giftronaut product has its own minimum and maximum, and about 86% of products need whole-number amounts, so an amount like $25.50 can’t be ordered for those.
Yes, with a Choice Card. Each employee selects their country and currency when they redeem, then chooses from the rewards available there, so you don’t need to know where everyone is. Branded Cards work differently: each one is issued for a single country and can’t be redeemed in another, even for the same brand.
Yes, within limits. You can choose Send now or Schedule for a specific date and time, and a scheduled order can be canceled as long as it hasn’t been sent. Once a Giftronaut order is fulfilled, it can’t be canceled, returned, exchanged or refunded.
Ask them to check spam and Promotions and search for “Team Giftronaut”, then resend the email from Order History. If the address was wrong, only the sender can correct it and resend the same card. A resend doesn’t reduce your balance or create an extra charge, and if many people report nothing, ask IT to allowlist no-reply@giftronaut.com and the giftronaut.com domain.
A standard Giftronaut reward expires 180 days after sending, and the date appears in the reward email. With the Refund Option, the window is shortened to 30, 60 or 90 days. Once a card is redeemed, its own validity is set by the issuing brand, and most gift cards don’t expire.
Giftronaut has zero platform fees and no contracts, subscriptions or per-card fees (see our pricing page). Two costs sit outside that: a 3% processing fee on credit card deposits, with no fee on ACH or wire, and the redemption fee on Payout Options such as PayPal and Venmo. Standard gift cards and prepaid cards carry no redemption fee unless the issuing brand’s own terms say otherwise.